Just move your cursor over the cheque to get information on each part, You would normally fill out the cheque in the order 1 to 6. 1) Full money amount in words on the top two lines. Endorse the check and place it on your scanner when prompted. Wait for the scanning to complete. If you have additional checks to scan, place them on the scanner and wait for the process to complete.
The steps to scan a picture or document on an all-in-one printer vary from machine to machine and can change according to which software you use, but the process boils down to two main steps. Position your document in the scanner, and then start the scan using the scanner's buttons, the scanner software or an alternative scanning program.
Warnings
Check the all-in-one's manual or the manufacturer's website for specifics about your model's buttons and included software.
Load the Document
To start, place your document face down on the scanning bed. Position it in the upper left corner of the glass and close the lid slowly, as not to disturb the paper. To scan from a book, hold the book down with the lid gently -- you want to flatten the pages as much as possible, but don't smash the lid down, which could damage the lid's hinges or the book's spine.
Some all-in-ones also have a paper feed for scanning and copying. If you prefer, place your document in the feed tray rather than on the glass. Usually, you need to place the paper facing up in the feed tray, but the orientation can vary from model to model.
Scan the Document
Use the Buttons on the Scanner
The buttons on all-in-one printers vary by brand and model, but most offer a way to scan without opening a program on your computer. On basic models, you might only need to tap a Scan button to start the scan. On others, pressing Scan enters scanning mode, after which you press Start to start the scan. If your all-in-one connects to your network via Ethernet cable or Wi-Fi, rather than directly to a single computer, you might need to select a computer on the machine's screen to start the scan.
What happens after the scan also varies by model. Some will immediately open the picture on your computer screen for editing, while others save it to your pictures folder or the printer's software folder. If the machine seems to scan successfully but you can't find the image, check your all-in-one's manual to see where the picture ends up on your computer.
Use the Bundled Scanning Software
Some all-in-ones includes printing software with a scanning utility. Options vary but often include scanning:
- to a file
- To an image editor
- To an Optical Character Recognition utility
- To email
To find and open the scanner software:
- Look for a printer icon on the Windows taskbar.
- Search for your printer's brand name in the Start menu or Start screen.
- Open your all-in-one from the Devices and Printers Control Panel, which may contain link to the software.
Use an Alternative Scanning Software
Windows also includes a program for scanning: Windows Fax and Scan. Search for and run this program using the Start menu or Start screen, and click New Scan.
Set options such as the resolution, brightness, contrast and file type -- JPG works well for photos, PNG for line art and text -- and click Scan. To test the settings quickly, click Preview first to see a sample of the scan.
Other programs may also offer scanning. For example, if you have Photoshop CC, start a scan by selecting Import and WIA Support in the File menu.
Or, if you have Microsoft Office, open OneNote and click Scanned Image on the Insert tab.
Tips
OneNote also offers OCR for extracting editable text from images, including scanned images. After scanning, right-click the image and choose Copy Text From Picture. Paste the copied text into the current note or into another program, such as Word.
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Electronic payments via your checking account can be a good way to avoid credit card processing fees, but emailing the image of a voided check to a vendor can be a risky way to submit your account number and routing number—both of which are necessary for Automated Clearing House (ACH) payments. Make sure to take the proper precautions to keep your account information secure.
Emailing Check Images
Your checks show your bank routing and account numbers and your name and address, and that information can be used by identity thieves to drain your checking account. Even if you void the check, the numbers will be visible, and that image will exist somewhere for many months or years to come.
In most cases, this isn’t a problem. The vendor probably isn’t going to steal from your account, and that image might be safely deleted forever after it gets used. But the risk of fraud is significant. You potentially could lose money if it’s stolen from your account, and the domino effect can make life difficult. You might end up bouncing other checks or missing payments that don’t go through because there’s not enough money in your account, and you’ll have to spend time and energy cleaning up the mess.
Pay From Your Checking Account (Electronically)
Instead of just emailing the check in plain sight, use a more secure method to pay:
- Encrypted PDF: One way to solve the problem is to send the check image as an encrypted PDF. The message recipient will need to use a password to view the check image, but anybody else will see only garbled data. Be sure to send the password securely, and don’t email it unless you use different email addresses. It’s best to call the recipient and deliver the password verbally, but you also could send the password as a text message.
- Password protected file: It’s possible to add a password to many different types of files. If you can’t create an encrypted PDF, try putting the image of your check into one of those files and adding password protection. Again, the idea is to add a speedbump that trips up automated scripts and encourages thieves to move on.
- Good old-fashioned fax: If you’re having a hard time securing a file for email, ask about faxing the check image instead. Most places will accommodate your request, and faxing is more secure than email. Fax data doesn’t sit around forever, and stealing information from a fax transmission is more cumbersome than forwarding an email.
- Snail mail: If there’s no rush, ask about mailing the check. Of course, the check could get lost and the information could be used by thieves, but it's rare for letters to not make it to their destination safely.
- Electronic payments from checking: Instead of emailing a check, see if you can essentially send an email that pays from your checking account. Several online services and apps let you do this for free.
Why Emailing a Check Is Risky
If you expose your account information every time you write a check, you might wonder why it is any worse to email an image of your check. When there’s a paper check involved, the only way to use the information is to get a copy of the check. In most situations, the check is destroyed soon after it is uploaded to a secure system. It might be photographed or turned into an electronic image, but those copies generally are safe.
Email is not a secure system. When you send a message, it moves through numerous computers, some of which might have malicious software installed. What’s more, you don’t know how careful your recipient is with his email account. Even if the message gets deleted promptly, an archived copy of that message might be kept in a relatively unsafe place for a long time.
No matter how you use your accounts, it’s always a good idea to monitor your bank accounts to limit your risk. The easiest way to do that is to set up basic alerts when money leaves your account.